When you send an e-mail to one or more recipients, you normally expect that each of them will successfully get it. However, when an e-mail is not properly delivered, you begin to wonder what went wrong and why. Sometimes, but not usually, you will receive a response e-mail explaining that there was an issue and what it was. It might be aggravating to try to figure out what’s wrong and how to fix it.
There might be various reasons why an e-mail is not sent to its intended destination.
Sending an e-mail to a misspelled or non-existent e-mail address results in the e-mail not being delivered. While it may appear clear, it is often neglected and occurs frequently.
Even though the e-mail address is correctly written, if it does not exist, the e-mail cannot be delivered, and you will generally receive a non-delivery message. The message will advise you that the e-mail address does not exist, was not discovered, or contains other critical information. To overcome these difficulties, ensure that the e-mail address is accurately written and that it exists. In case you aren’t sure, you can call the receiver to validate the e-mail address.
Email Landed in Spam
E-mails can occasionally be delivered to the recipient’s junk folder without their knowledge. The receiver may have mistakenly tagged your e-mails as trash, causing any future e-mails to be redirected to the Junk folder.
The e-mail client or service may potentially classify the e-mail as graymail, which is an e-mail that is not deemed spam but is also not regarded as a critical e-mail. E-mails marked as graymail are frequently sent to the Junk folder. To remediate an issue with e-mail being delivered to the Junk folder, request that the receivers check their Junk folder. If the e-mail is discovered there, they can mark it as “not Junk,” allowing messages to be sent to the recipient’s inbox once again.
Email Marked As “Spam”
Many email companies include anti-spam protection as part of their service. The anti-spam protection attempts to determine whether or not an e-mail is a spam and if so, prevents it from being transmitted. However, the anti-spam function occasionally gets it wrong and falsely classifies communications as spam.
If the e-mail is being sent to a company, it is possible that they have an e-mail security system in place that filters spam. A security system, like an e-mail provider’s anti-spam protection, will attempt to establish whether an e-mail is spam and then prohibit it appropriately. To remediate an in accurate spam detection, request that the recipient’s e-mail provider or security system whitelist your email address.
Receiving Server Blocked Your Email
A mail server is used to send and receive e-mails. Because of suspicious material discovered in prior messages, a message sent from another mail server may be banned at times. Viruses, malware, and connections to specific websites are examples of suspicious material.
If you believe your e-mails are not being received because the mail server is blocking them, contact the receiver by other means of communication. Collaborate with the receiver to establish whether your mail server is being banned by the recipient’s mail server. If this is the case, the administrator of the recipient’s mail server may agree to evaluate the block or create an exception.
Sending Sever listed on a Blacklist
The most serious reason for e-mails not being sent to a recipient is if a mail server has been banned. When a mail server transmits a large amount of spam or is discovered to be sending dubious material to several mail servers, the offending mail server is frequently added to a blacklist. The blacklist is a method of informing e-mail providers and security systems that all e-mails from a given mail server should be blocked. There are over a hundred e-mail blacklists, and a mail server may appear on one or more of them.
To remediate this issue, contact your email provider and request that they collaborate with the firm whose mail server is indicated. If you work for a corporate and your e-mails are private.
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